How to Remind Reviewers and Approvers that the Deadline is Coming
There have been a few discussions about how to manage when Reviewers or Approvers (both roles are a type of Reviewer) have been unresponsive and need a reminder that the deadline is coming. Here are a few things you should know and do about this problem.
You can always selectively re-broadcast to people in the existing phase. The difference is that:
- As the Author, if you haven’t made any changes to the document since your last broadcast the *same* version will be resent *and* your notification message will be pre-filled with the content message of your last broadcast. e.g. nothing has changed so you are just *re*-sending the same version.
- If, as the Author, you have made minor changes you can still selectively send to anyone currently in the phase. So you could exclude people on the list that you feel would be redundant to resend to.
- The limitation is that you can not re-broadcast a previous major version - but you can always selectively broadcast as covered above.
The short answer to this question is to simply broadcast the current version but to only to the missing Reviewers. They will get an email message as usual, and you can customize that broadcast message to their lack of feedback and/or approval.
One last point: if you are re-broadcasting the same version, the persons who already received that version will be un-checked by default when you go to the Broadcast page (see the screen capture attached). This helps prevent confusion as to why a Reviewer should receive the exact same version twice -Q4 Press always tries to minimize “version hell”
New Author Training ScreenCast (updated Aug 2008):
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