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After you have finished working with a reviewers’ changes and you click “I’m done with this item” that feedback is no longer visible on the task list.  You can retrieve all the feedback for the current version of the document you are looking at by clicking the “show removed” checkbox at the bottom left corner of the task list.

There have been a few discussions about how to manage when Reviewers or Approvers (both roles are a type of Reviewer) have been unresponsive and need a reminder that the deadline is coming.  Here are a few things you should know and do about this problem.

You can always selectively re-broadcast to people in the existing phase.  The difference is that:

• As the Author, if you haven’t made any changes to the document since your last broadcast the *same* version will be resent *and* your notification message will be pre-filled with the content message of your last broadcast.  e.g. nothing has changed so you are just *re*-sending the same version.
• If, as the Author, you have made minor changes you can still selectively send to anyone currently in the phase.  So you could exclude people on the list that you feel would be redundant to resend to.
• The limitation is that you can not re-broadcast a previous major version - but you can always selectively broadcast as covered above.

The short answer to this question is to simply broadcast the current version but to only to the missing Reviewers. They will get an email message as usual, and you can customize that broadcast message to their lack of feedback and/or approval.

One last point: if you are re-broadcasting the same version, the persons who already received that version will be un-checked by default when you go to the Broadcast page (see the screen capture attached).  This helps prevent confusion as to why a Reviewer should receive the exact same version twice -Q4 Press always tries to minimize “version hell”

Here’s a feature we’ve been asked for many times!  A couple of days ago we added a the ability to work with images in a Q4 Press document.  Authors, Reviewers, and Approvers can review, suggest, and track changes in the revision history, in the same way that you are used to working with content now.  Use the following link to see a slideshow (on www.SlideShare.net) of how to work with images in MS Word and then import the document into Q4 Press - I encourage you to use the FULL screen mode to better see what’s going on.

Working With Images In Q4 Press

Or if you prefer you can download a PDF with the same information)

Q4 PRESS - New Training ScreenCast (updated Aug 2008):  A complete training screencast that covers all features for both Authors and Reviewers. Includes a full table of contents so you can quickly skip ahead to the section you’re most interested in.

We’re working on a number of exciting new features for Q4 PRESS that will be released in the fall of this year. However, there are a couple of features that are competing for our attention and we’d love to get your feedback.

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The first quarter of 2008 was a busy time for us. We’re excited to announce the Spring 08 features for Q4 Press. They include a broad array of new functionality focused on making it even easier to colloborate and report on regulated documents. For a complete list see the Spring 08 Features in the Q4 Press section of the community.

Our recent update of Q4 Press includes a new feature for Authors named Finalize. This is the step you’ll take when your press release requires no further changes and you have obtained the approvals that you require to send the press release to the wire. When you Finalize a press release it becomes read only and no further changes can be made. Read more…

Catherine Crofton has just completed a new records and reports screencast. It can be found at the bottom of the Screencast page.

When working with Word documents there is a formatting trick that is sometimes used to mimic what looks like a table. Instead of creating a table and putting content into two separate cells you can use tabs to push words to the right or left and give the content the look of being in a table.

The problem with this is when imported into Q4 Press the tabs are lost due to the word document being converted to HTML which doesn’t have any way to display a “tab”. Read more…

When starting a press release, you have the option to create a press release within the system or upload a MS Word document. As well, while working with your document you’re able to copy and paste from a Word document into Q4 Press.

When a Word document is uploaded or pasted into Q4 Press it is converted to HTML (which is the native format of Press) this means that some formatting may be different once your document converts to HTML and is displayed in Press. Read more…