Q4 Community

Q4 Press provides a unique way to collaborate on documents. When an author broadcasts a new version of a document to a group of reviewers, a virtual copy of that document is presented to the reviewer, in which they can edit freely and provide changes and comments as necessary.

As reviewers submit their changes to the author, all other reviewers instantly have access to these changes and comments. In comparison when working with Word documents and email, all participants operate in silos, making changes and recommendations with no knowledge of what other people have suggested. This creates inefficiencies by requiring someone to forward various changes and edits to others involved in the process. It also reduces the effectiveness of the collaborative process because reviewers will not necessarily have access to the comments and edits of others at the point that they are making their own changes. A simple diagram illustrates this type of process, where you have 3 reviewers working directly with the author, but with no ability to see what the other is working on.

In Q4 Press, everyone involved in a particular phase of a document is able to instantly see and work with all other changes and comments that have been submitted. They can see who has submitted changes, what the specific changes and comments are and they even have the ability to work with the document in the same way the author does, such as dragging and dropping changes or copying and pasting from one reviewer copy into their own. The diagram below helps to illustrate the fact that although each reviewer is separate, they are all part of the same working group and they each have access to anything that has been submitted to the author.

Throughout Q4 Press, you’ll find collaboration and workflow information presented to you in real-time. For instance, each time you log into the system, you are presented with a Dashboard of activity that provides a current snapshot of the status of each document your are involved in. Questions such as “Has Bob looked at it?” or “What were Bob’s comments?” can be answered instantly.

When combined with the structured collaboration described earlier, this type of inline reporting makes Q4 Press very useful when working on highly sensitive documents like press releases.